AIDS Institute Reporting Systems (AIRS)

AIRS is the sponsored relational database system of the New York State Department of Health—AIDS Institute (NYSDOH-AI). AIRS is the only application that supports both Ryan White and CDC funded contractors.

AIRS was developed and is currently fully supported by Defran Systems under contract with NYSDOH-AI. Defran Systems continually tests and enhances AIRS, coordinates agency system implementation, provides group and individual system training, develops training curriculum and user documentation, and provides extensive user support.

AIRS was designed to capture client information, track encounters and services, generate reports, produce billing claims and create extract files. With over 300 systems installed in two states, standardized reports and extracts are generated and submitted to Federal, State and Municipal agencies that provide funding to contracted agencies for HIV-related services. Defran Systems developed the data warehouse, AIDS Institute Data Application (AIDA) that accepts data extracts from agencies to enable statewide reporting. AIDA is operational at the NYSDOH-AIDS Institute, CT Department of Public Health, and Medical Health Research Association/Datalink.

Released in 1996 as the Uniform Reporting System (URS), AIRS was recently retooled for use on a newer state-of-the-art technology platform. Included with the retooling came many system enhancements and additional functionality.

AIRS generates a variety of management, client and fiscal reports that help providers run their business and allow the Department of Health to meet both Ryan White and CDC federal reporting requirements.

AIRS captures:

  • Client Demographics
  • Intake Information
  • Collaterals/Family Members
  • Historical Records such as HIV/AIDS Status, Diagnosis, Medications, Insurance Coverage, Pregnancies and Substance Abuse

AIRS supports a wide array of programs and services including:

  • Medical, Substance Use and Mental Health
  • Case Management & Counseling and Testing
  • Supportive Services (Housing, Transportation, Meals, etc.)
  • Education, Training, and Outreach

AIRS provides extensive reporting capabilities:

  • AIDS Institute Aggregate Reports
  • Federal Care Act Data Report (CADR)
  • Federal Program Data Report (PDR)
  • MHRA Ryan White Fiscal Program Monitoring Report
  • CDC Program Evaluation and Monitoring System (PEMS)
  • A broad selection of client management reports
  • User-defined Reports

AIRS produces electronic Medicaid claims based on services for:

  • COBRA Case Management
  • Primary Care
  • Adult Day Health Care

For additional information on URS/AIRS, click here.

For additional information on the New York State Department of Health, AIDS Institute, click here.

For information on AIRS/URS training (class schedules and sign-up), click here.